How to Replace Toner in Brother Printer

Timely replacement of toner cartridges ensures consistent high-quality printing from your Brother printer. In this blog, we’ll go over how to replace toner in Brother printer and answer some frequently asked questions.

I. When Should I Replace My Brother Toner?

When your Brother toner cartridge needs replacing, there are usually several signs:

Poor Print Quality: If you notice a decrease in print quality, such as faded text and blank lines on printed pages, you may need to replace the toner cartridge.

Error Message: Many Brother printers will display an error message such as "Replace Toner" or "Toner Low" when the toner is low. These warnings indicate it's time to prepare for replacement.

LED Light: Some Brother printers without a touch screen have an LED light near the toner cartridge slot. When the cartridge is low, the LED will flash red or remain lit, indicating that it needs to be replaced.

Printer Software: The Brother printer software on your computer can monitor toner levels and sound an alert when a specific toner cartridge is low.

In Brother laser printers, the toner cartridge and drum unit are separate components. The toner cartridge holds the toner powder, and the printer drum is responsible for transferring the toner to the paper.

Other printer brands such as HP and Canon integrate the photosensitive drum into the toner cartridge. The Brother printer is just the opposite, allowing the cartridge and drum to be replaced separately. The drum unit is usually replaced after two to three toner cartridges. Therefore, we only need to replace the toner cartridge when your printer drum has not used up the number of printed pages.

How to Replace Toner in Brother Printer

II. How to Replace the Toner In a Brother Printer

Let us take the replacement of Brother TN-760 toner cartridge as an example.

Prepare Your Printer

Turn off the printer and wait about 5-6 minutes for its internal parts to cool. Then open the front cover to take out the cartridge.

Remove the Cartridge Assembly

Remove the drum unit and toner cartridge assembly from your Brother printer. Then place it on a stable surface with a protective layer underneath to avoid any damage.

Separate Toner Cartridge from Drum Unit

Release the toner cartridge from the drum unit by pressing down on the green locking levers and gently pulling them apart.

Prepare the New Toner Cartridge

Unpack the new Brother TN760 toner cartridge. Shake it horizontally 5-6 times to distribute the toner evenly. Then remove the protective cover and orange tab from the cartridge.

Install New Toner Cartridge

Gently slide the new TN760 into the drum unit. At this time, the green locking lever automatically rises to secure the ink cartridge in place. Sliding the green tab back and forth 2-3 times to clean the corona wire inside the drum unit. This helps remove dust and maintain print quality.

Reinstall the Cartridge Assembly

Finally, put the drum unit and toner cartridge assembly back into the printer and close the front cover.

Check out the video for a visual to learn more.

III. Frequently Asked Questions about Replacing Toner Cartridges

1. How to check the toner level on the Brother printer?

There are several ways to check the toner level on your Brother printer.

Printer Display: Navigate to the printer's menu, select Ink or Ink Management on the screen, and then select Ink Volume to find the toner level. You can also directly press the toner icon on the screen to enter Ink Volume to view information.

Printer Software: On your computer, open the Brother printer software. Click Printer Status, which provides detailed information about toner levels, including alerts when toner is low.

Web-Based Interface: Some Brother printers have a web-based interface that can be accessed through a browser. You can enter the printer's IP address in a web browser and log in to view toner levels, status, and other printer information.

These methods may vary depending on the technology and model of your printer, please consult your printer manual.

2. Why does my Brother printer keep telling me to replace the toner?

This error usually occurs when the toner cartridge is almost empty, which means the toner cartridge needs to be replaced. It will disappear after replacing the toner cartridge with a new one. If this message appears after installing a toner cartridge, an incompatible toner cartridge model may be used or the toner cartridge may not be installed correctly. Try opening your printer, removing the cartridge to check compatibility, then reinstalling it.

3. How do I reset my Brother printer toner?

When the printer shows a "Low Toner" error after installing new cartridges, you need to reset the printer toner to clear it. 

1. Open the front cover, press and hold the "X" and "Back" buttons simultaneously.

2. Press the "Back" button again, and then select the color toner you want to reset (TNR: Toner Cartridge; STD: Standard Yield; HC: High Yield.)

3. Finally close the front cover of the printer.

The process may vary by model and we recommend consulting your printer's manual.Watch the video below to learn how:

4. Brother Printer displays "No Toner" error, how to clear it?

Do you encounter the "No Toner" message when using Brother HL-L3290CDW toner or other models of Brother toners? This error is mainly caused by the toner cartridge chip and printer probe. You can make your Brother printer work again by reinstalling the cartridges, resetting the printer, etc. Check out the blog Brother Printer No Toner Override to learn more.

The following Brother products are suitable for the installation method of this blog.

Brother Toner Cartridges

Brother Laser Printers

Brother TN229/Brother TN229XL

Brother MFC-L3720CDW

Brother MFC-L3765CDW

Brother MFC-L3780CDW

Brother MFC-L8395CDW

Brother HL-L3220CDW

Brother HL-L3280CDW

Brother HL-L3295CDW

Brother HL-L3300CDW

Brother HL-L8245CDW

Brother TN420

Brother DCP-7065

Brother DCP-7065DN

Brother TN660

Brother HL-L2300D

Brother HL-L2305W

Brother DCP-L2540DW

Brother MFC-L2700DW

Brother TN730/Brother TN760

Brother HL-L2325DW

Brother HL-L2350DW

Brother HL-L2370DW

Brother HL-L2370DWXL

Brother HL-L2390DW

Brother HL-L2395DW

Brother DCP-L2550DW

Brother MFC-L2690DW

Brother MFC-L2710DW

Brother MFC-L2717DW

Brother MFC-L2730DW

Brother MFC-2750DW

Brother MFC -2750DWXL

Brother TN-223/Brother TN-227

Brother HL-L3270CDW

Brother HL-L3210CW

Brother HL-L3230CDW

Brother HL-L3230CDN

Brother HL-L3290CDW

Brother MFC-L3710CW

Brother MFC-L3750CDW

Brother MFC-L3770CDW

Brother TN830/Brother TN830XL

Brother DCP-L2640DW

Brother DCP-L2647DW

Brother HL-L2400D

Brother HL-L2460DW

Brother HL-L2465DW

Brother HL-L2480DW

Brother HL-L2865DW

Brother MFC-L2760DW

Brother MFC-L2807DW

Brother MFC-L2820DW

Brother MFC-L2900DWXL

Brother MFC-L2980DW

Brother TN920/Brother TN920XL/Brother TN920XXL

Brother DCP-L5510DN

Brother HL-L5210DW

Brother HL-L5215DW

Brother HL-L6210DW

Brother HL-L6310DW

Brother HL-L6415DW

Brother MFC-L5710DW

Brother MFC-L5915DW

Brother MFC-L6915DW

Brother MFC-EX915DW

Trouble shooting

Leave a comment

All comments are moderated before being published

Featured Products

Brother TN227 Toner Set TN 227 TN227BK TN227C TN227M TN227Y 4-PackBrother TN227 Toner Set, Compatible TN227BK/C/M/Y Combo Pack
Brother TN227 Toner Set, Compatible TN227BK/C/M/Y Combo Pack
Sale priceFrom $89.95 Regular price$128.50
In stock
HP 206A Toner SetWhy buy True Image toner cartridges
Compatible HP 206A Toner Set W2110A W2111A W2112A W2113A 4-Pack
Sale price$108.95 Regular price$155.64
In stock
HP 414A Toner CartridgeWhy buy True Image toner cartridges
HP 414A Toner Cartridges, W2020A W2021A W2022A W2023A 4-Pack
Sale price$119.95 Regular price$140.99
In stock

Coupon For Readers

10% OFF all ink & toners at True Image

Use code: TIBG10