When it comes to better reviewing e-books with annotations or obtaining more detailed work records, we can choose to print PDF files with comments. This is especially useful for proofreading complex documents or sharing feedback during team collaborations, as having a physical copy can often make the review process more intuitive. However, in most cases, choosing to print a PDF will not print out the comments by default. Therefore, you need to make some additional settings to achieve the effect of printing a complete PDF file. In this blog post, we will explain how to print a PDF file with comments based on different devices and tools.
H2: Table of Contents
a. What are PDF Comments
b. Why You Might Need to Print Comments
2. How to Print PDF with Comments
a. Print PDF with Comments on Mac
b. Print PDF with Comments in Adobe Acrobat
c. Print PDF with Comments in Foxit PDF Editor
3. FAQs about How to Print PDF with Comments
1. Understanding PDF Comments
a. What are PDF Comments
PDF comments are additional information attached to the content of a PDF document. It allows readers to comment, mark and give feedback on the document without permanently modifying the original content. Therefore, PDF comments are often used in both study and work scenarios.
Common types of PDF comments include:
- Text Comment: This type of comment is a pop-up comment box similar to a sticky note, used to add detailed feedback or questions. Generally speaking, clicking “Add Comment” defaults to adding this type of comment.
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Text Box: Add visible text descriptions directly on the document page.
·Highlight marking: Use colors to highlight important content and draw special attention. - Underlines and Strikethroughs: These markings are used to indicate content that needs to be emphasized or suggested for deletion.
- Graphic Marking: Use shapes such as arrows, circles, and rectangles to point to specific areas.
- Drawing Tools: By choosing drawing tools, you can freely draw lines and shapes for chart explanations or free annotations.
These comments usually contain metadata such as the creator’s name and date, which are crucial for tracking the review process and attribution of responsibility.
b. Why You Might Need to Print Comments
Although digital workflows are becoming increasingly popular, in some specific scenarios, printing out a PDF file with comments still has extremely strong practicality and necessity.
- In the process of learning, adding comments to literature or e-books can help record thoughts during the reading process. Printing out the PDF with comments can make the summary more intuitive. And research shows that most people have a higher level of concentration and a more thorough understanding when reading on paper documents.
- In work, as a commonly used file format, PDF is widely used in contract approval, program discussion, report modification and other work. The revision suggestions and key annotations added by relevant personnel to the documents are important bases for the advancement of the work. Printing a PDF with comments enables participants to clearly see the opinions and suggestions from all sides. This helps prevent work errors caused by untimely viewing of electronic documents or missing annotations. At the same time, printing a PDF file with comments is also convenient for archiving and retention, providing a basis for subsequent work traceability.
2. How to Print PDF with Comments
To help you perform the printing operation better, we will introduce three different methods for printing a PDF with comments. You can combine the following video with our explanation to operate.
a. Print PDF with Comments on Mac
If you are a Mac user, the “Preview” application that comes with the Mac system offers a simple and efficient function for printing PDF files with comments.
- Open and Check: Use “Preview” to open the PDF file you need to print. Make sure that all comments are visible in the sidebar or toolbar.
- Enter the Print Settings: Click “File” > “Print” in the menu bar, or directly use the Command+P shortcut key. At this point, a print dialog box will pop up.
- Configure the Print Options: In the print dialog box, first click “Show Details” to expand the advanced options. Look for the “Preview” or “Options” section, and you will see the “Show Notes” checkbox. Please ensure that this option has been checked.
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Adjust the Page Settings: To ensure that the notes are printed completely, the following checks are recommended:
In the “Paper Size” section, select the size that matches the actual paper.
Check the “Zoom” option, which can be set to “Fit” or “100%”. - Print: After making other print Settings according to your needs, click the "Print" button. By this method, you can print all the comments in the margins. Although the positions of the comments have changed, they will still be aligned with their original positions.
b. Print PDF with Comments in Adobe Acrobat
If you are not a Mac user or want to print comments in their original positions, Adobe Acrobat is the best solution for you.
- Choose “Edit” > “Preferences” (Windows) or “Acrobat” > “Preferences” (Mac OS).
- Select Commenting. Then, select “Print Notes And Pop-ups” and deselect “Hide Comment Pop-ups When Comments List is Open”. Click “OK”.
- Open the pop-up comments that you want to print. Adjust their placement on the page so that they don’t overlap or spill off the page. (Pop-ups outside the page border don’t print.)
- Select “Print” this file from the menu.
- In the print dialog box, select “Document And Markups” from the “Comments & Forms” drop-down list. Your pop-up comments are visible in the Preview pane.
- Click “OK” or “Print”.
Tips:
- In the print dialog box, select “Summarize Comments” from the “Comments & Forms” drop-down list, and you will obtain a comment summary.
- In this way, only open pop-up comments print. Overlapping comments also overlap in the printout.
- If you want to print PDF comments in the margins, instead of overlapping the contents in the file, please check the “Hide Comment Pop-ups When Comments List is Open”.
c. Print PDF with Comments in Foxit PDF Editor
Apart from Adobe Acrobat, you can also use Foxit PDF Editor to print PDF files with comments, and the steps are similar.
Print Comments in their Original Positions
- Open the PDF file in Foxit.
- Click “File” > “Preferences” > “Commenting”.
- Select “Print notes and pop-ups”.
- Click “OK” or “Print”. The comments will be printed in their original positions.
Note: The “Print notes and pop-ups” is supported since version 9.2.0.
Print a Comment Summary
- Open the PDF files in Foxit.
- Press Ctrl+P or go to “File” > “Print”.
- In the “Print What” section, please select “Document and markups” and “Summarize Comments”.
- Click “OK” or “Print”. Then, you can get a comment summary.
3. FAQs about How to Print PDF with Comments
a. How to print comments in a specific color or added by a specific reviewer?
Most professional PDF editors offer comment filtering functionality. You just need to filter the comments by color, reviewer or type in the comments panel. When printing, usually only the visible comments after filtering are printed.
b. What should I do if the comments are truncated or some content is missing when printing?
When comments are truncated or missing during printing, you can try the following solutions:
- Make sure that "Document And Markups" or a similar option is checked in the print dialog box.
- In the "Zoom" or "Size" settings of the print window, select “Fit” or appropriately reduce the size.
- Adjust the margins to the minimum value to make room for the comments.
c. How to solve the problem of extremely slow printing speed caused by a large number of comments?
- In the Print Settings, select “Print as Image”, which usually speeds up the processing of complex comments
- Reduce the print resolution. For internal review documents, 300dpi is usually sufficient.
- Print the documents in batches. Print the pages with dense comments first, and then print the rest.
d. How to save ink when printing PDF files with comments?
- In the print window, select “Economic Mode” or “Draft Quality”.
- Adjust the comment color to a lighter tone.
- Selectively print comments, printing only those on key pages.
- Consider printing comments in gray instead of color.
- Choose a reliable, compatible printer cartridge manufacturer. The price will be lower than that of the original ink cartridge. You can try choosing True Image compatible printer cartridges, which offer the same quality and page yield as the original at a lower price.
Summary
Although we only introduced the operation processes of three types of software, these methods are similar. Other PDF editing software that supports printing comments may just have different expressions. It is recommended that you first print a separate PDF file with comments to confirm that the printing effect meets your expectations. I hope these little tricks effectively address your PDF needs and speeds up your workflow! Have you tried similar tools before? Feel free to share in the comments.
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